Free template

The production calendar template that does the work.

A free, producer-built production calendar template for commercials, video production, and post. Every stage from bid through delivery, laid out on a monthly calendar, ready to adapt to your job in minutes, and it reschedules itself when dates move.

What's in the template

The stages a real job actually moves through, color-coded and in order, ready to stretch or trim to your dates:

Bidding & award
Creative
Pre-Production
Casting
Locations
Shoot
Editorial
Review & approvals
Finishing
Delivery & air date

Plus the header fields producers keep on every schedule: client, agency, production partner, version, and key dates, and parties so every event is owned by someone.

The template as a live calendar: monthly view, color-coded by stage, from bid through delivery.

How to use it

  1. Start your free trial (30 days, no credit card) and create a project from the template.
  2. Customize your schedule. Custom branding, header credits, stage colors, and the fields your productions actually use.
  3. Build your schedule. Add stages, click and drag to create events, and reschedule in a couple of clicks.
  4. Share it. Send a branded, view-only link, or export PDF/PNG for decks and emails.

Why not a spreadsheet template?

Spreadsheet production schedule templates all fail the same way: the first time a date moves. Merged cells un-merge, colors drift, and the version everyone has is stale. This template is a live production calendar instead: move one date and every downstream stage follows, skipping weekends and holidays automatically.

Open the template in Workback, free for 30 days, no credit card required.

FAQ

Yes. The template is included in Workback's free 30-day trial, full feature access, no credit card, no watermarks. Set your dates, customize the stages, and share or export the calendar right away.

The template lives in Workback rather than a spreadsheet on purpose: spreadsheet schedules break the moment a date moves. In Workback, push and pull reschedules every downstream stage in two clicks, and you can export any month as a clean PDF or PNG whenever you need a static copy.

Completely. Rename, recolor, add, or remove stages per project, and save your own templates with your fields, stages, parties, and branding for recurring clients and job types.

Yes, that's the product. Build the production schedule backward from your air date or delivery (the workback method), drag events where you need them, and share one always-current calendar instead of re-sending files.

Get started

Ready to stop fighting your calendar?

Join the producers running their productions on Workback. Set up your first production calendar in minutes.

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Free 30-day trial · No credit card required