For video production teams

The production calendar for video production.

Video production calendar software for in-house teams, studios, and freelancers. Plan every shoot, edit, and delivery on one video production schedule your whole team, and your clients, can see.

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Built for video production

Every video, on one calendar.

Whether you're an in-house content team, a brand studio, or a freelancer juggling clients, every video gets a full production schedule (pre-production, shoot, edit, review, delivery) and the master calendar rolls them all onto one month so nothing collides.

Beautiful monthly view calendars

Created and updated easily, and exportable as a PDF.

Master calendar across jobs

See every active production on one month, color-coded by project.

Custom branded shares

Send agencies and partners a white-labeled, view-only link.

Collaboration built in

Add your team and work together on every schedule in real time.

Master calendar

Every production at a glance.

Every active video, color-coded by project, on a single month. Toggle projects in the sidebar to see every production's schedule in one place.

Push & pull

Project delays? Reschedule in two clicks.

When a shoot date slips, push the whole back half of the video production schedule with it (pre-pro, shoot, and post), skipping weekends and holidays automatically.

Sharing & collaboration

Share a branded, view-only link.

Send agencies, clients, and partners a white-labeled, always-current link, view-only and no login. Or invite collaborators into your account to work together directly.

PDF & PNG export

Presentation-ready exports.

Export the full run of months as email-ready PDFs, or per-month PNGs for slide decks.

Filters

Customize your view.

Filter by stage or category to single out casting, hide internal events, and more, so you only see what matters to you.

Built by a producer who was tired of tools that weren't designed for production.

Generic calendar tools weren't built for video production, and the spreadsheets video teams fall back on are a headache to maintain.

FAQ

Workback is a production calendar built for video work rather than generic projects: monthly views color-coded by stage (pre-production, shoot, edit, review, delivery), two-click rescheduling when a shoot or cut moves, and branded, view-only schedules you can share with clients and stakeholders.

Yes. Start from a template or a blank calendar, lay in stages backward from the delivery date, and adjust with push and pull as dates move. Stages, parties, and branding are fully customizable per project. See the free production calendar template to start faster.

Yes. In-house video teams, brand content studios, freelancers, and production companies all run the same way in Workback: each video is its own calendar, and the master calendar shows every active production on one month.

Three ways: send a read-only share link (no account needed), export a clean PDF, or add someone as a collaborator on your project so they can edit alongside you. Customize share links with your own and your clients' logos.

It removes the manual work. Add, move, or shift events, or whole phases, in a couple of clicks, with no reformatting and no un-merging and re-merging of cells. On top of that you get a real calendar view, color-coded bars, easy filtering, custom branding, and one-click client-ready exports.